From version 7.1 RMS has the ability to record your budget figures for Income and Occupancy.

Follow the steps below to set this function up for the first time.

In the Setup menu click on the Category/Unit/Rooms/Site button

You will now see a list of your Categories.

Occupancy is calculated by the number of Area Nights used for any given month for each different category.

Select the category that you wish to set budget figures for and click the category button at the bottom.

You will see a screen showing the details of that category.

Click on the Budgets button on the bottom of the screen.

This will display a box allowing you to set your budget figures for past, current or future months. Use the calendar and the refresh button on the bottom of the screen to move the months around.

NOTE. The Actual columns will only have figures after you have run your Monthly Updates for past months and those update were done using version 7.1. if you have only just installed version 7.1 you will not be able to get comparative budget figures for the past.

You can set you budget figures for an unlimited number of months into the future.

Having entered your budgets, press Exit and repeat for the next Category.

The income budget figures are specified by GL Code.

From the Setup Menu select Accounts. Press find to display all of you GL Account Codes.

Edit each code and select the budget button on the bottom of the edit screen.

Fill out in the same way as indicated above.

Repeat for each relevant GL Account code.

RMS now includes a new report located in the Management Reports called Budget vs Actual.

This report uses the budget figures and compares them against actual figures for the period specified. This is produced for occupancy and income on the one report.

NOTE, this report will only have Actual figures AFTER the monthly updates have been run.