CLIENT DIRECT DEBIT SETUP

Edit the reservation that you wish to setup direct debiting for;

Double click on the 'Guest Details' title;

Go to the 'Banking' tab;

Enter all bank details required as shown above.

Tick to Activate the Direct Debit in the bottom left of the screen, here you have three choices;

1. Current Account Balance - this option will debit the amount of the account balance at the time the direct debits are ran.

2. Agreed Debit Amount - with this option you will elect the exact amount to be debited each time the direct debits are ran.

3. Max Debit Amount - this option will take the current balance of the account up to the amount nominated.

You will not require the 'Pay Owner By' option to be completed.

Save & Exit.

GENERAL INFORMATION SETUP

Go to Setup Menu, Accounts, Setup, Banking Tab.

Enter your company banking details under the General Bank title.  Your bank will provide you with the Direct Entry User Id for your account.

Save & Exit.

RUNNING THE DIRECT DEBIT PROCESS

Go to the 'Utilities' menu, choose 'Clients Direct Debits'.

Tick the accounts that you wish the Direct Debit function to look at when processing accounts.

Note where the file will be generated to: E.g. above the file will be placed in c:\RMS Data\My Property\Direct Deibits\NAB.aba.

xxx.aba (the name of this file will depend on the bank name code of your bank) is the file that you will need to provide your bank with to process the funds into your account.

Click Process.  When it has finished a report will appear listing all of the debits there details and amounts.  You may print this report for your filing.

Copy the xxx.aba file to a floppy disk or cd and take to your bank for processing.