RMS GAS,
ELECTRICITY, WATER
Please
follow this guide to Setup RMS for your Gas, Electricity, Water readings.
The Gas,
Electricity, Water readings works seamlessly with RMS to create charges on
guest accounts for consumption, access fees and rebates of Gas, Electricity, and
Water.
Facilities
such as setting up;
Reading
Sequences
Having
separate accounts for Rent, Extras Gas, Electricity, and Water
Multiple
Tariff System
Allowing
you to add to the current consumption reading, and
RMS has
the facility to read Gas, Electricity, and Water for all accounts setup in your
system whether they be occupied or not, this will allow you to monitor the use
of the utilities on vacant sites.
You are
able to setup 3 separate charges/tariffs for Gas, Electricity, and Water. This allows you to attach different rates to
different rooms if so required.
Reporting
available include;
Meter
Reading List
Consumption
Report, and
Site
Utility Accounts
1. SETUP Account
Code
Go To
Setup Menu, Accounts
Select
Add
Enter
An account code & short description for your Gas,
Electricity, and Water charges
At this stage you may also enter a
code for Rebates & Access Fees if applicable.
Save and Exit
2. SETUP Sundry
Charges
Go To
Setup Menu, Sundry Charges
Select
Add
Enter
Details as required for the above
account codes.
The $ should be left at zero for
the Electricity Charges, Access Fee $ must be entered and Rebate $ should be
setup as an assigned credit note.
3. SETUP
Electricity Rates
Go To
Setup Menu, Gas, Electricity,
Water
Select
The utility you wish to setup
Select
Tariff maintenance
Select
Add
Enter
The start & Cut Off readings
& Tariff
If you are unsure of the above
information you will need to contact you local utility provider.
Save and Exit
4. SETUP Setting
up Tariff Levels
Go To
Setup Menu, Gas, Electricity,
Water, Setup
Select
The Utility sundry charge account
under Meter Tariff Charge on Tariff 1
Select
The Access Fee sundry charge under
the Access Fee section on Tariff 1
Select
The Rebate sundry charge under the
Rebate section on Tariff 1
Save and Exit
5. SETUP Setting
up Meters on Sites
Go To
Setup Menu, Category/Sites
Highlight
The Category you wish to attach
meter readings to
Select
The sites button
Select
Add
Go To
Meters Tab
Tick
The utility you wish to use
Enter
The last read
Select
The Tariff type
Save and Exit
Repeat
Until all sites are assigned their
meter read.
6. SETUP Meter
Reading Sequence
This is the order which you would
read your sites as you walk through the property.
Go To
Setup Menu, Gas, Electricity,
Water
Select
The utility you are setting up
Select
Move
Each site to the right in sequence
of reading
Save and Exit
7. SETUP Separate
Gas. Electricity, Water Accounts
Used to keep the utility charges
away from the rent/general account. Required
by legislation in some states.
Go To
Setup Menu, Accounts, Setup,
Options Tab
Tick
Split Accounts option
Tick
Use multiple accounts for Gas,
Electricity, Water accounts
Save and Exit
8. OPERATION Youre
first Read
Go To
Utilities Menu, Gas, Electricity,
Water
Select
The utility on the left
Choose
Meter/Account Update
IF you wish to read all sites whether
occupied or not then tick this option
Select
Start a New Consumption Report
Enter
Your new read date (date you
actually read your meters)
Select
Yes to the question on printing
statements.
Press
Enter on your keyboard
This will take your curser to the
New
Enter
The new reading
Press
Enter on your keyboard
This will allow the system to
calculate the charge.
Click
Save & Next Site
Repeat
Until all reading are completed
Exit
9. OPERATION Print
Consumption Report (if desired)
Go To
Utilities Menu, Gas, Electricity,
Water
Select
The utility you require on the
left
Select
Consumption Report on the right
Click
Ok
Print and Exit
10. OPERATION
Print Accounts (if desired)
Required by legislation in some
states.
Go To
Utilities Menu, Gas, Electricity,
Water
Select
The utility you require on the
left
Select
Print Accounts
Print and Exit